Data Protection

Thank you for your visit on our website fair-guards.de and thanks for your interest in our company. The protection of your personal data, such as date of birth, name, phone number, address, etc., is crucial to us. The purpose of the present privacy notice is to inform you about the processing of your personal data collected by us during your visit on our website. Our data protection practice is in compliance with the statutory provisions included in the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG, Bundesdatenschutzgesetz). The following data protection notices serve to fulfil the information duties arising from the GDPR (General Data Protection Regulation of the EU). These can be found, for example, under the sections 13 and 14 et seq. of the GDPR.

1. The controller

The controller within the meaning under the section 4 number 7 of the GDPR is the person who, alone or together with others, decides on the purposes and means of processing personal data.

For what concerns our website, the controller is the following:

FGS Fair Guards Security GmbH

Zum Lingeshof 12 36124 Eichenzell/Fulda
Germany

E-mail address: info@fair-guards.de
Phone number: +49 (0) 6659 /98652-0
Fax number: +49 (0) 6659 / 98652-11

2. Contact details regarding data protection

We have nominated a data protection officer according to section 37 of the GDPR. You can get in touch with our data protection officer at the contact details stated here in the following:

FGS Fair Guards Security GmbH – To the Data Protection Officer –

Zum Lingeshof 12
36124 Eichenzell/Fulda
Germany

E-mail address: datenschutz@fair-guards.de

3. Provision of the website and creation of log files

Each time our website is accessed, our system will automatically collect the data and information from the respective device (such as for example from the computer, mobile phone, tablet, etc.).

What personal data will be collected and to what extent will they be processed?

1. Information about the browser type and the version used
2. The operating system of the retrieval device;
3. The host name of the accessing computer;
4. The IP address of the retrieval device;
5. Date and time of access;
6. Websites and resources (images, files, other types of page content) which have been accessed on our website;
7. Websites from which the user’s system reached our website (the so-called referrer tracking);
8. Indication whether the retrieval was successful or not;
9. Data volume transferred;

The data will also be stored in the log files of our system. The data are not stored together with personal data of a specific user, so that individual website visitors are not identified.

The legal basis for the processing of personal data is

the section 6 paragraph 1 lit. f of the GDPR (justified interest). It is in our legitimate interest to ensure that the purpose described below is achieved.

Purpose of data processing

The temporary (automated) storage of the data is required for the expiration of a website visit in order to enable the provision of the website. The storage and processing of personal data also takes place in order to maintain the compatibility of our website for all visitors if possible as well as to combat abuse and improve troubleshooting. For this purpose, it is necessary to log the technical data of the accessing computer in order to be able to react as early as possible to display errors, attacks on our IT systems and/or errors in the functionality of our website. The data is also used to optimize the website and generally to ensure the security of our IT systems.

Duration of storage

The above technical data will be deleted as soon as they are no longer required to ensure the compatibility of the website for all visitors, but no later than 3 months after accessing our website.

Objection and deletion options

You can object to the processing at any time in accordance with the section 21 of the GDPR and ask for the deletion of your data in accordance with the section 17 of the GDPR. Please see the lower section of the present privacy policy to find out which rights you are entitled to and how you can assert these rights.

4. Special features of the website

Our site offers different functions, during the use of which your personal data may be collected, processed and stored by us. Here in the following we will point out what happens to the said data:

Application form

What personal data will be collected and to what extent will they be processed?

The data you entered in the form fields of the application form and, if applicable, the data you have uploaded will be completely processed in order to fulfil the purpose stated here in the following.

Legal basis for the processing of personal data

The legal basis for the collection and processing of the applicant data is the section 6 paragraph 1 lit. b (contract initiation), the section 88 paragraph 1 of the GDPR in conjunction with the section 26 of the BDSG (German Federal Data Protection Act). Insofar as special categories of personal data are collected in order to fulfil the legal duties under labour law, social security law and social protection in accordance with the section 9 paragraph 2 b of the GDPR in conjunction with the section 26 paragraph 3 of the BDSG (German Federal Data Protection Act), the processing will be carried out on this legal basis. Insofar as special categories of personal data are to be processed in addition, we will obtain a consent in accordance with the section 9 paragraph 2 lit. a of the GDPR.

Purpose of data processing

The purpose of the data processing consists of the check and processing of the application documents you have uploaded through the form.

Duration of storage

The data will be deleted as soon as the application has been processed when there is no longer a legitimate interest in the storage of the data relating to the application. As a consequence, your application documents will be deleted after a period of 6 months at the latest if there is no employment relationship.

Objection and deletion options

Please see the lower section of the present privacy policy to find out which rights you are entitled to and how you can assert these rights.

Requirement to provide personal data

The information included in the application form is neither required by contract nor by law but is necessary for sending and processing the application. If you do not fill in the existing mandatory fields or do not fill in all of them, the application you wish to submit cannot be sent or processed.

Contact form(s)

What personal data will be collected and to what extent will they be processed?

The data you have entered in our contact forms then entered in the input mask of the contact form, will be processed in order to fulfil the purpose stated here in the following.

The legal basis for the processing of personal data is

the section 6 paragraph 1 lit. a of the GDPR (consent by clear affirmative action and/or conduct).

Purpose of data processing

The data collected through our contact form and/or through our contact forms will only be used for processing the specific contact request received through the contact form.

Duration of storage

After the request has been processed, the data collected will be deleted immediately, unless legal retention periods apply.

Revocation and deletion options

The revocation and deletion options are based on the general provisions on the right of revocation and deletion according to the data protection law as described here in the following in the present privacy policy.

Requirement to provide personal data

The use of the contact forms is on a voluntary basis and is neither contractually nor legally required. You are not obliged to get in touch with us through the contact form. However, you can also use the other contact options specified on our page. If you would like to use our contact form, you will have to fill in the fields marked as mandatory. If you do not fill in the required details of the contact form, you can either not submit the request or we cannot process your request.

5. Statistical evaluation of the visits to this website – Web tracker

We collect, process, and save the website the following data when this website or individual files on it are called up: IP address, website from which the file was retrieved, file name, date and time of access, amount of data transferred and messages about the success of the retrieval (so-called web log). These access data will be used exclusively in non-personalised form for the ongoing improvement of our Internet presence and for statistical purposes. We also use the following web trackers for the evaluations of the visits to this website:

Google Tag Manager

What personal data will be collected and to what extent will they be processed?

On our site we use the service offered by the company Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter referred to as Google Tag Manager). The service of Google Tag Manager provides a technical platform to run and bundle other web services and web tracking programs using the so-called “tags”. The service of Google Tag Manager stores cookies on your computer and analyses your surfing behaviour (so-called “tracking”) if web tracking tools are executed using Google Tag Manager. The data transmitted by individual tags embedded in Google Tag Manager is merged, stored, and processed by Google Tag Manager under a unified user interface. All embedded “tags” are listed separately in the present data protection information. For more information about the privacy practices of the tools included with Google Tag Manager, please see the relevant section of the data protection information. In the context of the use of our website with the activated integration of tags by Google Tag Manager, data such as in particular your IP address and your user activities are transmitted to servers of the company Google Ireland Limited. Regarding the web services integrated through Google Tag Manager, the regulations in the respective section of this data protection information shall apply. The tracking tools used in Google Tag Manager ensure that the IP address of Google Tag Manager is anonymized before the transmission by the IP anonymization of the source code. The service of Google Tag Manager only allows the anonymous collection of IP addresses (the so-called IP masking).

Legal basis for the processing of personal data

The legal basis for data processing is the section 6 paragraph 1 lit. a of the GDPR your consent in our information banner concerning the use of cookies and web tracking (consent by clear confirmatory action and/or conduct).

Purpose of data processing

On our behalf, the company Google will use the information provided for through Google Tag Manager in order to evaluate your visit on this website, in order to compile reports relating to the website activities and to execute further performances for us in connection with the website and the internet use.

Duration of storage

Google will store the data which are relevant to the function of the Google Tag Manager for as long as it is required in order to fulfil the booked web service. The data is collected and stored anonymously. If there is any personal reference, the data will be deleted immediately, provided they are not subject to any legal storage obligations. In any case, they will be deleted after expiry of the retention obligation.

Objection and deletion options

You may refuse the collection and forwarding of personal data to Google (in particular your IP address) and the processing of these data by Google by disabling the execution of script code in your browser, installing a script blocker in your browser or activate the “Do Not Track” setting of your browser. Furthermore, you can prevent the collection of data generated by the cookie and related to the usage of the website (including your IP address) to Google as well as the processing of these data by Google by downloading and installing the browser plugin available on the following link https://tools.google.com/dlpage/gaoptout?hl=de. The principles of Google in terms of security and privacy can be found at https://policies.google.com/privacy.

Google Analytics

Scope of the processing of personal data

On our site we use the web tracking service offered by the company Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter referred to as Google Analytics). Google Analytics uses cookies for web tracking purposes, which are stored on your computer and enable an analysis of the use of our website and your surfing behaviour (the so-called tracking). We perform this analysis based on the tracking service offered by Google Analytics in order to continuously optimize and improve the availability of our website. In the context of the use of our website data such as in particular your IP address and your user activities will be transmitted to servers of the company Google Ireland Limited. We perform this analysis based on the tracking service offered by Google in order to continuously optimize and improve the availability of our website. We also need web tracking for security reasons. The web tracking allows us to track whether our website is attacked by third parties. Through the information of the web tracker, we will be able to take effective countermeasures and protect the personal data processed by us from the said cyber-attacks. If you activate the IP anonymization function within the Google Analytics tracking code for this site, your IP address will be anonymized by Google Analytics before being transmitted. This website uses a tracking code by Google Analytics with the extension of the operator “gat._anonymizeIp();” which only allows an anonymized collection of IP addresses (the so-called IP masking).

Legal basis for the processing of personal data

The legal basis for data processing is the section 6 paragraph 1 lit. a of the GDPR your consent in our information banner concerning the use of cookies and web tracking (consent by clear confirmatory action and/or conduct).

Purpose of data processing

On our behalf, the company Google will use the information in order to evaluate your visit on this website, in order to compile reports relating to the website activities and to execute further performances for us in connection with the website and the internet use. We also need web tracking for security reasons. The web tracking allows us to track whether our website is attacked by third parties. Through the information of the web tracker, we will be able to take effective countermeasures and protect the personal data processed by us from the said cyber-attacks.

Duration of storage

The company Google will store the data relevant for the provision of web tracking in the manner this is needed in order to fulfil the booked web service. The data is collected and stored anonymously. If there is any personal reference, the data will be deleted immediately, provided they are not subject to any legal storage obligations. In any case, they will be deleted after expiry of the retention obligation.

Objection and deletion options

You may refuse the collection and forwarding of personal data to Google (in particular your IP address) and the processing of these data by Google by disabling the execution of script code in your browser or activate the “Do Not Track” setting of your browser. Furthermore, you can prevent the collection of data generated by the cookie and related to the usage of the website (including your IP address) to Google as well as the processing of these data by Google by downloading and installing the browser plugin available on the following link (https://tools.google.com/dlpage/gaoptout?hl=de). The principles of Google in terms of security and privacy can be found at https://policies.google.com/privacy?hl=de.

6. Information concerning the use of cookies

What personal data will be collected and to what extent will they be processed?

We integrate and use cookies on various pages so to enable certain functions of our website and to integrate external web services. The so-called “cookies” are small text files your browser can store on your access device. These text files include a characteristic string which uniquely identifies the browser when you visit our website next time. The process of storing a cookie file is also referred to as “setting of a cookie”. Cookies can be set both by the website itself and by external web services.

Legal basis for the processing of personal data

Insofar as the cookies are stored on the basis of consent granted in accordance with the section 6 paragraph 1 lit. a of the GDPR, the said consent also applies as consent within the meaning of the section 25 paragraph 1 of the TTDSG (German Telecommunications Telemedia Data Protection Act) for setting the cookie on the device of the user. In the event another legal basis according to the GDPR is mentioned (for example, for the fulfilment of the contract or of the legal obligations), the storage or setting takes place on the basis of an exception in accordance with the section 25 paragraph 2 of the TTDSG (German Telecommunications Telemedia Data Protection Act). This is the case “if the sole purpose of the storage of the information in the terminal equipment of the end user or the sole purpose of the access to the information which have already been stored in the terminal equipment of the end user consists of the execution of the transmission of a message through a public telecommunications network” or “if the storage of the information in the terminal equipment of the end user or the access to the information which are already stored in the terminal equipment of the end user is absolutely required  in order for the provider of a telemedia service to be able to execute a telemedia service expressly desired by the respective user”. The relevant legal basis can be deducted from the cookie table listed here in   the following under this point.

Purpose of data processing

The cookies are set by our website or by the external web services in order to maintain the complete functionality of our website, to improve the user-friendliness or to pursue the objective stated with your consent. Furthermore, the cookie technology allows us to recognize individual visitors using pseudonyms, such as for example an individual or random ID, so that we will be able to offer more individual services. The details are given in the following table.

Duration of storage

Our cookies are stored in your browser until they are deleted or, if it is a session cookie, until the session has expired. The details are given in the following table.

Options for objection and deletion

You can set your browser according to your wishes in such a way that the setting of cookies is generally prevented. You can then decide on the acceptance of cookies on a case-by-case basis or accept cookies in principle. Cookies can be used for various purposes, for example to recognise that your access device is already connected to our website (permanent cookies) or to store last viewed offers (session cookies). If you have expressly given us permission to process your personal data, you can revoke this consent at any time. Please note that this will not affect the lawfulness of the processing carried out on the basis of consent until revocation.

7. Data security and privacy, e-mail communication

Your personal data are protected by technical and organisational measures during the collection, storage and processing in such a way that they are not accessible to third parties. In the case of unencrypted e-mail communication, we cannot guarantee complete data security en route to our IT systems, so we recommend encrypted communication or postal mail for information requiring a high degree of confidentiality.

8. Right to information and correction – Deletion and restriction of data – Revocation of consents – Right to object

Right to information

You have the right to request confirmation as to whether we process personal data about you. If this is the case, you have a right of access to the information referred to under section 15 paragraph 1 of the GDPR, insofar as the rights and freedoms of other persons are not impaired (cf. what stated under section 15 paragraph 4 of the GDPR). We are also happy to provide you with a copy of the data.

Right to rectification

According to the section 16 of the GDPR, you have the right to have any incorrectly stored personal data (such as address, name, etc.) rectified at any time. You can also request a completion of the data stored by us at any time. A corresponding adjustment shall be made without delay.

Right to deletion

According to the section 17 paragraph 1 of the GDPR, you have the right to delete the personal data collected about you if:

• either the data is no longer needed;
• due to the revocation of your consent, the legal basis for the processing cannot be applied any longer;
• you have objected to the processing and there are no legitimate reasons for the processing;
• your data is processed in an unlawful manner;
• a legal obligation to do so or a collection according to the section 8 paragraph 1 of the GDPR has taken place.

The right according to the section 17 paragraph 3 of the GDPR shall not subsist if:

• the processing is necessary for the exercise of the right to freedom of expression and information;
• your data has been collected on the basis of a legal obligation;
• the processing is necessary for reasons of public interest;
• the personal data is required to assert, exercise, or defend legal claims.

Right to restrict processing

According to the section 18 paragraph 1 of the GDPR, in individual cases, you have the right to request the restriction of the processing of your personal data.

• you dispute the data’s accuracy;
• the processing is unlawful, and you do not consent to its deletion;
• the data is no longer required for the purpose of processing, but the data collected is used to assert, exercise, or defend legal claims;
• An objection to the processing has been expressed according to the section 21 paragraph 1 of the GDPR and it is still unclear which interests prevail.

Right to revocation

If you have given us express consent to the processing of your personal data (section 6 paragraph 2 lit. a of the GDPR, or with the section 9 paragraph 2 lit. a of the GDPR, you can revoke them at any time. Please note that this does not affect the lawfulness of the processing carried out on the basis of the consent until revocation.

Right to object

According to the section 21 of the GDPR, you have the right to object to the processing of personal data concerning you, which were collected based on the section 6 paragraph 1 lit. f (within the framework of a legitimate interest) at any time. You only have the right if there are particular reasons against the storage and processing.

How can you exercise your rights?

You can exercise your rights at any time by contacting us using the contact details below:

FGS Fair Guards Security GmbH

Zum Lingeshof 12
36124 Eichenzell/Fulda
Germany

E-mail address: info@fair-guards.de
Phone number: +49 (0) 6659 / 98652-0
Fax number: +49 (0) 6659 / 98652-11

9. Right to data portability

According to the section 20 of the GDPR, you have the right to receive the personal data concerning you. The data will be provided in a structured, common, and machine-readable format. The data can be sent to you or to a person designated by you.

Upon request, according to the section 20 paragraph 1 of the GDPR, we will put at your disposal the following data:

• Data collected on the basis of express consent according to the section 6 paragraph 1, lit. a of the GDPR or to section 9 paragraph 2 lit. a of the GDPR;
• Data we have received from you according to the section 6 paragraph 1 lit. b of the GDPR within the framework of existing contracts;
• Data processed in the context of an automated procedure.

We will transfer the personal data directly to a person you have designated to be responsible, insofar as this is technically feasible. Please note that we are not allowed to transmit data that encroach on the freedoms and rights of other persons according to the section 20 paragraph 4 of the GDPR.

10. The right of appeal to the supervisory authority according to the section 77 paragraph 1 of the GDPR

If you suspect that your data is being processed illegally on our site, you can obtain about a judicial clarification of the problem at any time. In addition, you have every other legal option at your disposal. Regardless of this aspect, according to the section 77 paragraph 1 of the GDPR, you are entitled to contact a supervisory authority. You have the right to lodge a complaint according to the section 77 of the GDPR in the EU Member State of your place of residence, your place of work and/or the place of the alleged infringement. This means that you can choose the supervisory authority you would like to contact from the above-mentioned locations. The supervisory authority to which the complaint has been submitted will then inform you of the status and results of your petition, including the possibility of a judicial remedy according to the section 78 of the GDPR.

Changes to the present data protection information

We will revise the present data protection information if changes are made to this website or in other circumstances that make this necessary. You will always find the current version of the data protection information on this website.

– Last update: 07 February 2023