Dear Applicant,
We are pleased that you are interested in us and are applying for a position in our company. Here in the following, we provide information on how we will process your personal data in connection with the application.
The protection of your personal data is of paramount importance. Personal data is information about personal or factual circumstances regarding an identified or identifiable natural person. These include, for example, your legal name, address, phone number and date of birth, but also all other data which can be related to an identifiable person.
Our data protection practice is in accordance with the legal regulations, in particular those of the Federal Data Protection Act (BDSG, Bundesdatenschutzgesetz) and the General Data Protection Regulation of the EU (GDPR). The following data protection notices serve to fulfil the information duties arising from the GDPR (General Data Protection Regulation of the EU). These can be found, for example, under the sections 13 and 14 et seq. of the GDPR.
Who is the responsible person for data processing?
The controller within the meaning under the section 4 number 7 of the GDPR is the person who, alone or together with others, decides on the purposes and means of processing personal data.
For what concerns your application, the person responsible for it is:
FGS Fair Guards Security GmbH
Zum Lingeshof 12,
D-36124 Eichenzell/Fulda
E-mail address: info@fair-guards.de
Phone number: +49 (0) 6659 / 98652 – 0
Fax number: +49 (0) 6659 / 98652 – 11
Here in the following you will find information about our company, details of authorised representatives and other ways to contact us from our imprint page:
https://www.fair-guards.de/impressum/
What kind of data do we process? And for what purposes do we do it?
We process the data you have sent us in connection with your application in order to check your suitability for the position (or any other open positions in our company) and to carry out the recruiting and hiring process. For this purpose, among other things, the following data of the applicant are processed: applicant master data, CV information, qualifications, and certificates as well as, if needed, data concerning the bank details (for the purpose of reimbursement of travel expenses) or, if needed, information on disability and/or on severe disability or on mobility (for example information about the driving license). In this context, the following processes are needed:
- Acceptance of applications from the e-mail function mailboxes (and, if applicable, from the personal e-mail mailboxes),
- Processing of incoming applications by phone and mail as well as, if needed, of any incoming fax applications,
- Overview of the submitted applications.
An automated profiling by the person responsible will not be carried out.
On what legal basis does this happen?
The legal basis for the processing of your personal data included in the present application process is primarily the section 26 paragraph 1 of the BDSG in conjunction with the section 26 paragraph 8 sentence 2 of the BDSG in the version applicable starting from 25 May 2018. According to the said section, the processing of data is allowed if the said data is required in connection with the decision to establish an employment relationship.
If the data continue to be required for legal purposes once the application process is complete, the said data may be processed according to the section 6 paragraph 1 lit. c of the GDPR, such as for the assertion or defence of claims.
The processing of the applicant data may also require the consent to be granted according to the section 6 paragraph 1 lit. a of the GDPR in conjunction with the section 26 paragraph 2 of the BDSG in case an applicant is to be included in a pool of applicants for a potential collaboration to happen in the future. The granted consent may be revoked by the customer at any time with effect for the future. The non-granting or the revocation of the said consent will not give rise to any disadvantages whatsoever.
How long will the data be stored?
Your data will be stored and/or collected both digitally (in our document management system) and in paper form.
The data of the applicants will be deleted after a period of 6 months in case the said applicants are not hired.
In the event that you have agreed to further storage of your personal data, we will add your data to our applicant pool. Therein, your data will be deleted after a term of two years.
Your data for the purpose of inclusion in our applicant pool for a potential cooperation to happen in the future will be deleted by us immediately after your revocation whereby this applies provided that the deletion does not conflict with any legal retention duties.
If you are hired in the context of the application procedure, the data will be transferred to our human resources data system from the data system of the applicants.
Who are the recipients who will receive my data?
Your applicant data will be reviewed by the human resources department upon receipt of your application. Inside the company, application documents are only made available to the persons who are directly involved in filling the respective position. At this point, all the suitable applications can be forwarded internally to the department which is responsible for the respective open position. Within the company, your data will be provided only to those persons who need it to ensure proper handling of our recruiting and hiring process. There is no data transfer to third parties, in particular not to another country.
Where is your data processed?
The data is processed exclusively within our company and on the internal servers of the controller.
Your rights as a “data subject”
You have the right to information about the personal data processed by us to your person (as per section 15 of the GDPR). In the case of a request for information that is not made in writing, we ask for your understanding that we may then require proof from you that you are the person you claim to be.
Furthermore, you have the right to rectification (section 16 of the GDPR) or erasure (section 17 of the GDPR) or restriction (section 18 of the GDPR) of the processing, insofar as this is legally applicable to you.
In addition, you have a right to object against the processing of data within the framework of legal requirements (section 21 of the GDPR). The same applies to a right to data portability act (section 20 of the GDPR).
Our data protection officer
We have nominated a data protection officer according to the section 37 of the GDPR in our company. You can reach our data protection officer by using one of the following contact options:
FGS Fair Guards Security GmbH – To the data protection officer –
Zum Lingeshof 12,
D- 36124 Eichenzell/Fulda
e-mail: datenschutz@fair-guards.de
Right of complaint
You have the right to complain to a data protection supervisory authority about our processing of personal data.
Changes to the present data protection information
We revise the present data protection information in the event of changes in data processing or other occasions that make this needed. You will always find the current version on this website.
– Last update: 16 December 2022
